On March 23, 2020, the Agreement dated March 19, 2020 was published in the Official Journal of the Federation.

The General Health Council recognized the SARS-CoV2 virus (COVID-19) disease epidemic in Mexico as a serious disease of priority attention, and "sanctions the preparation measures, prevention and control of the SARS-CoV2 virus disease epidemic, COVID-19, designed, coordinated, and supervised by the Ministry of Health and implemented by the Federal Public Administration agencies and entities, the Legislative and Judicial Powers, the National Health System institutions, the governments of the Federal Entities...”

The General Health Council also expressly recognized the SARS-CoV2 virus disease epidemic, COVID-19 in Mexico, as a serious disease of priority attention.

This agreement of the General Health Council determines that the Ministry of Health will establish the necessary measures to prevent and control the epidemic, and expressly recognizes the governments of the states as health authorities for the corresponding legal purposes. In fact, according to Article 7 of the Health Law in force in Mexico City, the head of the government in this city must be considered as a health authority.

Likewise, on March 23, the Agreement dated March 20, 2020 was published in the Official Gazette of Mexico City, by virtue of which the Head of Government of Mexico City, resolved that: la Jefa de Gobierno de la Ciudad de México, resolvió que:

“FIRST. In light of the health emergency and in order to reduce to the maximum the COVID-19 infection curve among the population of Mexico City, it is decided to temporary suspend activities of the following public and private establishments:any establishments considered to have a direct impact on the neighborhood and vicinity (party halls, movie theaters, theaters, bars, private clubs, casinos, nightclubs, discos, clubs and their variables); low-impact commercial establishments such as public and steam baths, gyms, sports centers, museums, zoos, electronic and/or video game entertainment centers, mechanical and electromechanical, bowling alleys and billiards; as well as the so-called innovation, freedom, art, education and knowledge institutes (PILLARS), child development centers (CENDIS), DIF centers in Mexico City, DIF day centers in Mexico City, centers for attention, care and development of children (CACDIs) and educational centers at all levels in Mexico City. ”

The Agreement provides that the suspension entered into force upon its publication on March 23, and will remain in force until 19 April 2020.

This agreement by the Head of Government, in her capacity as health authority of Mexico City, must be interpreted for the purposes of Articles 42 Bis, 427 section VII and 429 section IV of the Federal Labor Law, as a declaration of health contingency, which suspends labor relations. It is important to note that the suspension applies only to the establishments expressly mentioned and only within Mexico City.

This declaration of sanitary contingency takes effect by itself, and therefore, there is no need for approval or authorization by the Board of Conciliation and Arbitration to suspend the obligations to provide services and pay the corresponding salaries.

From our perspective, the suspension is based on the severity of the pandemic and the danger it poses to the health of our country. As a consequence, the employer's obligation to pay its workers an indemnity equivalent to one day of the general minimum wage in force in Mexico City is triggered, which to date amounts to $123.22 pesos, for each day that the suspension lasts, that is, from March 23 to April 19, 2020.

During this suspension, workers must remain registered with the Mexican Social Security Institute and continue to enjoy social security benefits. Even though the suspension takes effect as of the entry into force of the Agreement, we suggest that the corresponding agreements be entered into with the respective employees and/or unions recognizing the nature of the suspension and its effects.

The employers affected by the suspension of work, taking into account the specific circumstances of their company and its workers, may establish during the suspension any form of support for the benefit of their workers.

For the purposes of the other states of the Mexican Republic, a health declaration such as that of the Mexico City government must be reviewed. In the event that there is no formal suspension due to the pandemic and it cannot be considered as a health contingency declaration, the effects on labor relations will be different.

THE CORONAVIRUS IN MEXICO - PHASE 2

Yesterday, the World Health Organization (WHO) published a report in which it placed Mexico in Phase 2 of the Coronavirus Contingency (COVID-19). This means that it can now also be transmitted by local infection and not only by contagion from abroad. A restriction on mobility has not been decreed yet.

ACTIONS OF THE AUTHORITIES

Given the ease of infection, several countries, including Mexico, have taken a series of actions to contain the spread of this virus. As part of these actions, various authorities have determined to suspend their work.

The Supreme Court of Justice of the Nation and the Federal Judiciary have announced that no sessions, hearings or procedural deadlines will be held during the period from March 18 to April 19, 2020.

Two days later, on March 19, 2019, the Federal Conciliation and Arbitration Board published a statement in its bulletin suspending hearings and proceedings from March 23 to April 19, 2020.

t the local level, the authorities throughout the Republic did not have a uniform response, so they are gradually suspending work, communicating with the general public and making announcements through their local bulletins. Most of the Boards have decided to suspend work for the period from March 23 to April 19, 2020 and these days have been declared public holidays, so new dates will be set for the holding of hearings that are scheduled in this period.

ACTION GUIDE FOR WORKPLACES AGAINST COVID-19

Last Friday, on March 20th, the Ministry of Labor and Social Welfare published an Action Guide for Work Centers against COVID-19, with the purpose of adopting measures that contribute to prevention and the fight against the Coronavirus.

The objective of the guide is to prepare the workplaces before a potential sanitary contingency situation. It recommends actions such as the planning or training of employees, temporary measures as staggered schedules, as well as mechanisms that the workplaces will be able to implement to prevent the contagion and reduce the impact that the epidemic could cause them, by means of exceptional practices of health and hygiene and the identification of co-workers with symptoms of disease.

As part of the planning actions, the guide establishes the need to identify the tasks or functions that can be made more flexible or carried out from home, as opposed to those activities that are essential for maintaining the activity of the workplace.

Likewise, the Ministry has assumed the temporary policy of suspending non-essential activities, in accordance with the “National Social Distancing” program, which will run from March 23 to April 19, 2020. It is important to note that this suspension is not the result of a health contingency declaration, and therefore the obligations to pay the salary are subject to the negotiations that can be achieved with the employees/unions.

In the event that a general health contingency situation is declared, the employer is obliged to suspend work in general, exempting the workers from going to work and the employer from paying wages, with the latter having the obligation to cover its workers with compensation consisting of one (1) day's minimum wage for each day the contingency passes for a maximum period of one month. After this period, there will be no obligation to render services by the worker or to pay salaries by the employer until the contingency decreed subsists.

The scenarios set forth that will continue to be in force can be read in our previous bulletin.

At MGGL we are working to keep our clients and strategic partners updated on any official communication or disposition published by the competent authorities while this condition subsists.

Likewise, we have adopted the required sanitary measures to avoid the transmission of COVID-19 among our personnel, activating the necessary protocols to guarantee our clients the continuity of our services.

Derived from the current Coronavirus pandemic (COVID-19) in different parts of the world, various measures have been taken to prevent its spread. In this context, an environment of uncertainty arises in the application of preventive measures that can be taken, and on what to do in the event of a possible declaration of health contingency by the Ministry of Health.

Article 42 Bis of the Federal Labor Law, contemplates the declaration of health contingency issued by the competent authorities as a cause for collective suspension of labor relations, mentioning the following:

“Article 42 Bis "In cases where the competent authorities issue a declaration of health contingency, in accordance with the applicable provisions, which involves the suspension of work, the provisions of Article 429, Section IV of this Law shall apply”.

Article 427, in conjunction with Article 429, Section IV, provides that in the event that the competent authority declares a health contingency, the employer is obliged to suspend work in the workplace, exempting the workers from going to work and the employer from paying wages. In such event, the Employer has obligation to provide its workers with an indemnity consisting of one day's general minimum wage applicable to each day that the contingency occurs and this for a maximum period of one month.

“Article 427 These are causes for the temporary suspension of employment relations in a company or establishment:

(…)

VII. The suspension of work or jobs, declared by the competent health authority, in cases of health contingency".

Article 429 .- In the cases referred to in Article 427, the following rules shall be observed

(…)

IV. In the case of fraction VII, the employer shall not require the approval or authorization of the Court and shall be obliged to pay his workers compensation equivalent to one day's general minimum wage in force for each day of suspension, which may not exceed one month.

La Ley Federal del Trabajo, contempla a la declaratoria de contingencia sanitaria emitida por las autoridades competentes como una causa de suspensión colectiva de las relaciones de trabajo

Knowing this, we must take into account the following possible scenarios:

1. Until a general health contingency declaration is issued, the employer cannot unilaterally suspend the effects of the labor relations; therefore, he is obliged to pay his workers their full salary. This does not mean that there is a prohibition for the employer to allow his workers to stop going to work, that is, the employer may allow his workers to stop going to work, but he may not affect their wages, benefits or rights.

2. In accordance with the above, the practice known as "Home Office" could be taken as an alternative, by means of which, the jobs that allow it by their nature, could be provided remotely from the place that the worker wishes, by means of a temporary agreement with the employees, establishing the scope of the work provided, but without the employer being able to reduce or affect the salary, benefits or rights of his workers.

3. In the event that the competent authority issues a general health contingency declaration, such declaration shall describe the scope and type of services that shall be suspended, and the employer would be obligated to suspend work generally, exempting the workers from going to work and the employer from paying wages, with the latter having the obligation to cover its workers with compensation consisting of one day's general minimum wage for each day the contingency passes, for a maximum period of one month. The general minimum enforceable daily wage is currently set at $123.22 Pesos, and $185.56 Pesos for the north border of the country. After this period, there will be no obligation to render services by the worker or to pay any salary by the employer until the contingency decreed subsists. Of course, the employer may implement any alternative to support and benefit the employees, even during the formal suspension of the services.

4. If the competent authority issues a general health contingency declaration and if the nature of the work so permits, the alternative practice called "Home Office" may be established by mutual agreement between the employer and the worker, whereby, in the absence of an express prohibition for either the employer or the worker, it could be agreed to continue the provision of services by the worker remotely, that is, without the worker being obliged to go to workplace to provide services, in which case the worker's wages and benefits would be covered in full, without the need to cover the compensation referred to in article 429, section IV, of the aforementioned legal provisions.

It should be mentioned that the health contingency declaration should determine the scope and types of work to be suspended. There is the possibility of suspending only the work of women and minors under 18 years of age in workplaces; this is only if the declaration itself so determines, as provided for in our labour law in articles 168 and 175. In this case, the employer would be prohibited from using the work of women and minors under 18 years of age, but the salary, benefits or rights of such workers may not be prejudiced.

In case the contingency subsists for a period longer than one month as established in article 429, section IV of the Federal Labor Law, the provisions of articles 431 and 432 of the same legal system shall apply, which mention the following:

Article 431.- The union and the workers may request every six months the Conciliation and Arbitration Board to verify whether the causes that led to the suspension still exist. If the board decides that they do not subsist, it shall set a term of no more than thirty days for the resumption of the work. If the employer does not resume work, the employees shall be entitled to the indemnification set forth in article 50.

Article 432.- The employer shall announce the date for the resumption of the work at all times. He shall give notice to the union, and shall call by such means as may be appropriate, in the opinion of the Conciliation and Arbitration Board, the workers who were employed in the company when the suspension was decreed, and shall be required to reinstate them in the positions they previously occupied, provided that they appear within the period set by the same employer, which may not be less than thirty days from the date of the last call.

If the employer does not comply with the obligations set forth in the preceding paragraph, the workers may exercise the actions referred to in Article 48.

The provisions of this article shall not be applicable in the case referred to in section VII of article 427. In this case, the workers will be obliged to resume their work as soon as the contingency is over.

According to the legal provisions transcribed, in the event that the contingency exceeds the period of one month and the work relationship remain suspended, including the obligation of the worker to provide services for the company and the obligation of the employer to pay wages, the latter would have no additional payment obligation until work is resumed, as soon as the health contingency declaration is lifted.

In the event that, in any work center, it is considered that there are risks to the health of the workers and if a general declaration of contingency has not yet been issued, the employer could submit to the consideration of the Conciliation Board the suspension of work in the work center and the Board would have to determine whether it is appropriate for the employer to temporarily suspend work.

Notwithstanding the above, independent temporary agreements may be negotiated with the employees and/or unions to suspend the services under the terms and conditions of operations and compensations applicable in each particular case.

On October 23, an initiative was presented in Mexico’s Senate to reform the business practice of outsourcing, with some very particular and noteworthy conditions. The initiative reflects the new course of public labor policies and Is fully aligned with the social focus of the current government. The initiative makes no distinction between the tax-evasive practices that have developed around this practice, and the practice of certain companies that make use of it for strategic business reasons and to maintain their competitiveness, with total adherence to the law.

MGGL presents a summary of the initiative below, anticipating that the approval of a scheme such as the one proposed will further jeopardize private investment, the signing of the new United States-Mexico-Canada Agreement (USMCA), and in general, our country's competitiveness vis-à-vis other nations.

The proposed reform is justified around the main argument that the transfer of workers to an outsourcing company generates (i) the omission in the payment of “PTU” (mandatory profit sharing payments to employees); (ii) that the core activities of the businesses are simulatively carried out by third parties; (iii) the non-compliance of fiscal, labor and social security obligations with respect to outsourced employees; (iv) the simulation of operations, through the issuance of invoices with virtual operations, affecting revenue collection of the Treasury, and (v) the impact on the right to freedom of association and the right to collective bargaining.

The objective of the proposal is to eliminate general subcontracting of workers, either with third parties (outsourcing) or through companies related to the contractor (insourcing), and to limit the model of personnel subcontracting, generating a new, much more limited operational framework.

The new framework involves (i) the certification of contracting companies by the Secretariat of Labor and Social Welfare (STPS) in the National Registry of Outsourcing Companies; (ii) the detailed description of the scope of services in the contract; (iii) verification of compliance with employer regulations; and (iv) a temporary program of criminal immunity for those who have engaged in criminal conduct around outsourcing and subcontracting, granting 180 calendar days for spontaneous and full regularization.

The proposed definition of outsourcing establishes that"outsourced work is work performed by workers contracted by an employer,called a contracting companyto execute works or render services under its direct dependence on behalf of another person, natural or legal, called a contractor or beneficiary, which establishes the tasks of the contracting company's workers and supervises them in the development of the services or the execution of the works provided in the respective contracts..”

This definition would follow the original structure of Article 15A of the Federal Labor Law (FLL), by providing for the assignment of workers from one employer to perform services for another, who establishes and supervises the works, i.e., the assigned workers would be supervised by legal and contractual definition to the beneficiary of the service.

However, the initiative limits the viability of outsourcing or subcontracting practices to those cases where theactivities provided by the contracting company require a degree of specialization that is different or ancillary to the principal activity or vocation of that performed by the contractor or beneficiary…”

Beyond the limitation of outsourcing activities needing to be different from the contracting company’s core activities, the initiative prohibits and qualifies the following scenarios as simulation:

1. When it is to carry out the core or essential activities, according to the line of business;
2. When workers of the contractor or beneficiary have been transferred by means of employer substitution or any other equivalent act to the contractor so that he assumes them as his own.
3. When its purpose is to cover the totality of the labor activities of the work center of the beneficiary contracting party;
4. When the contracting company has a direct professional, labor or economic relationship with the contractor, or is part of the same company, entity or economic group and any of the foreseen behaviors is carried out.

The only specific exceptions to the concept of simulation as identified by the initiative refers to the situation where the services covered by the outsourcing contract cannot not be carried out by the workers of the contracting company, that the assignment is project-based and limited in time, and that the time of services rendered by the specialized outsourced personnel does not exceed the time necessary for the completion of the project. The initiative stipulates that contractors may provide services provided that they are registered in the National Registry of Outsourcing Companies of the STPS.

Workers employed in the execution of projects or services under the outsourcing regime will be entitled to (i) be informed in advance of the conditions of their employment, and receive a copy of the outsourcing contract, (ii) enjoy equal working conditions, and enjoy all the prerogatives that the law grants to workers hired directly, and (iii) that all the salaries and benefits covered are consistent with their individual work contract and the tax statements that are issued.

In the event that any of the simulation hypotheses has occurred, the beneficiary is obliged to cover the corresponding PTU for the entire period in which they were under an irregular and/or simulated regime. In addition, the initiative grants broad powers of inspection and verification to the labor and social security authorities to verify full compliance with the regime, ratifies the imposition of fines for non-compliance and opens the possibility that the simulation may be criminal to the detriment of workers, the Federal Treasury and/or the IMSS.

This initiative marks an ideological shift and the new political course, and although it will be subject to analysis and we believe there will be ample discussion still before its approval and enactment, it does make it very clear that current models and schemes used will no longer be allowed.Concepts such as economic unit, intermediation and business group will gain in significance, regardless of the final characteristics of this initiative. At MGGL we are working with our clients to anticipate possible adjustments required under such new law and new criteria that may derive from them, trying to guarantee the soundness and independence of operation necessary to maintain competitiveness in a global environment.